Manage Energy, Not Time

I remember reading the HBR article in 2009 called ‘Manage Your Energy, Not Your Time‘ and it really resonated with me as it’s something I’d felt for a long time but did not have a framework to describe it. I’ve since shared this article and this method of thinking with dozens of colleagues and friends.

I find that creative individual work or complex problem solving goes poorly when forced into a strict time slot. This this is much of what highly compensated knowledge workers get paid for and we are often forced to do this during 9-5 and in our office environment.

There are three main takeaways for me and how I’ve applied it to my own life:

  • Understand my own energy level before starting a task, and if I’m not in the right mindset switch the task to something that requires lower energy (e.g. submitting my expenses, or other administrative tasks) or take a break to restore energy.
  • Understand what drains energy and what generates energy – a nap, some exercise or a walk with a podcast are all restorative for me personally and so if I’m unable to get something done, instead of staring at my screen I’ll often do one of these and come back more refreshed and ready to complete the task at hand.
  • Work on creative or complex tasks during high energy times – I usually feel most creative and productive in the mornings and try and do most of my IC work during the mornings. In my current job it’s challenging as I work with many folks in Europe so I block out a few mornings a week without meetings.

When you’re a people manager or have meetings that you have to attend for the benefit of others and (not yourself) you often have to compromise on these principles because you’re optimizing for a larger group which is rational but not always pleasant if you’re low energy.

It is much easier to apply these principles a distributed environment (e.g. at Automattic where I work) as we can work from wherever (and mostly whenever) we feel most productive and, in my opinion, is one of the best advantages of distributed work over a traditional office.

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